| Summer Sea Condominium Association, Inc. Special Board Meeting January 20, 2007 Begin time: 5:04 PM End time: 5:45 PM Present: President Jim Ward Secretary Doug Hague Treasurer Dan Osborne Director George Geisler Director Jan Parke (via speakerphone) Director Jeff Saenger Manager Bob Miller Absent: Vice President Guido Elias I: Call to order: Quorum is present. Guido did attempt to phone in as well, but we were unable to conference the call. II: Minutes: Doug moved to dispense with the reading of the minutes, Jan seconded the motion. Passed unanimously. III: Special assessment: We received two bids for the sprinkler system; one from Horizon Plumbing for approximately $39,000 and one from Blaze Fire Protection for $20,456. The specifications for both are identical, based on NFPA 13 which is a national standard adopted by the state. Blaze’s bid doesn’t include painting the pipe, which is required to be black iron, but they will provide galvanized pipe included in the price. Their bid also doesn’t include an enunciation alarm, but that will be part of the alarm system. We will need to supply an electrician to wire in an anti-tamper switch. There will be no leeway to cut corners due to the code requirements. We made changes to the contract proposed by Blaze, including 25% down instead of 50%; the Fire Marshall must approve the engineering before any additional money is paid out and inclusion of a start and completion date. Jonelle Kop and Jeff researched Blaze and found nothing of concern. Jim also contacted Miami-Dade Fire Department and they had no complaints regarding Blaze. Jan Parke moved that we go forward with the contract with Blaze pending our attorney’s approval. Seconded by George. Vote was unanimous. Total assessment will be $22,000 which includes all work. George made the motion which was seconded by Dan. Vote was unanimous. George then moved that the assessment be due on March 1st and the motion was seconded by Jan. Vote was unanimous. It was decided that the water pressure system component of the assessment would be assessed separately. We received bids that ranged from complete replacement of entire system for $39,000 (later reduced to $36,000) to jury rigging the system once again to require manually switching the pumps at a cost of $3,000. This idea was rejected as it would shorten the life of the pumps creating new problems. The problem lies with the control panel which has been jury rigged so much that no one will work on it and it alone needs to be replaced. KS Geisler Inc. (George’s son’s business) bid to replace the control panel, pull permits and install the new panel for $12,300. While the system is down, Bob recommended that we have both pumps rebuilt and the bladder that prevents water hammer replaced. The water storage tank leak is caused by failure of the switching system that prevents overflow and will cost $2105 to replace. Total cost for all replacements and repairs to the system is $16,337. The board rounded up to $17,000 to allow for contingencies. Jim and Bob will also try to get two additional bids within the next two weeks, based on the specification priced by KS Geisler, Inc. This is so we can make a fair comparison with at least one, preferably two other contractors. Jan moved the $17,000 maximum assessment which was seconded by Doug. Motion passed unanimously, with George abstaining to avoid the appearance of impropriety. Jeff moved that the second assessment become due on March 15th and Dan seconded the motion. This also passed unanimously. IV: Since the next meeting was already set for February 24th at 10:00 AM, Jeff moved to adjourn and Dan seconded the motion. Vote was unanimous and meeting wa |