Summer Sea Condominium Association, Inc.
Regular Board Meeting
January 6, 2007
Begin time: 10:05 am
End time: 12:20 pm
Present: President Jim Ward
Vice President Guido Elias
Treasurer Dan Osborne
Director George Geisler
Director Jan Parke
Director Jeff Saenger
Manager Bob Miller
Absent: Secretary Doug Hague
- I: Call to order: Quorum present.
- II: Minutes: Jan moved to dispense with the reading of the minutes, George seconded the motion. Passed
unanimously.
- III: Communications: Two letters were received by the board, both concerning kayaks; one by Clem Allen and
one by Carl Reise. Both requested moving the kayak rack closer to the launch site, stating that the current site in
inconvenient and discourages use. Jim asked that discussion be held until later, as this item is on the agenda.
- IV: Reports of Officers: Guido requested clarification on the reserved parking space for the Monroe County
Sheriff’s Deputy and wanted to discuss the kayak issue. Jim again asked for deferment of the kayak issue until it
came up on the agenda. He also explained that the reasoning for the location of the deputy’s vehicle was high
profile for crime deterrence, since the car would be in the lot anyway, but asked for the board’s consensus.
George moved to have a reserved spot for the marked deputy vehicle and to keep the reserved spot where it is.
Guido seconded the motion which passed unanimously. Treasurer Dan Osborne asked to defer his report to the
February meeting as the end of year financials were not yet completed. President’s report – see attached. Jim
reiterated that the job of president should not be a full time job.
- V: Manager’s report – see attached.
- VI: Reports of Committees: Jim asked to dissolve the pet committee as they had accomplished their task.
This was agreed to by the Pet Committee chairman and the board. The Landscape Committee report, delivered
by Cheri DeLucia, stated that the landscaping was basically done. $10,000 was originally budgeted and by her
accounting, they should have $622.42 left. Two plants needed to be replaced and the projects that needed to be
completed are sodding and installation of sidewalks. This included replacing the missing wood in the sidewalk on
the north side of the dock area. About $500 should cover the sod. Assistance is requested for maintenance, such
as fertilizing, watering and pruning. The committee’s goals for next year include finishing the garden area in the
south lot, making a small garden near the fish cleaning station, adding a sandy beach and grading to eliminate the
mosquito breeding pond. They would also like to install a foliage barrier between the boat storage area and the
remainder of the lot, but do not yet have cost estimates. Guido asked that the board recognize Cheri, Faye and
their committee for their hard work and terrific results. Jim stated that the landscape committee didn’t get all the
money that had been allocated to them and although he doesn’t want to spend anymore money until the major
projects are completed, he wants to reallocate funds that had been diverted to other projects so that the
landscaping committee can complete their tasks, about $4000-$4500. The board agreed. It was suggested that
the landscape committee hold fundraisers and volunteers were asked for to chair that project. None were
forthcoming. Rich DeLucia also asked that the Mulheims also be recognized for their contributions of hauling sod
and getting us the best price for same. There were no reports from the screening committee or the decoration
committee.
- VII: Unfinished business: Jim gave an update on the status of the pending capital projects that are not
optional and will lead to assessment;
- a. The fire sprinkler project has received 2 bids, one from Blaze Fire Protection for $20,456 and one from
Horizon Plumbing for $39, 940. While it seems a no brainer to choose Blaze, there was concern about their ability
to complete the project and lack of track record in Monroe County. After much discussion is was decided that the
contract will be written so they don’t get final payment until the Fire Department has certified the job. Bob and Jim
will also attempt to negotiate a smaller up-front payment. Jonelle Kop volunteered to research Blaze. George
made a motion that the manager and president investigate and negotiate with Blaze and bring back to the board
next month for a vote. Jan instead suggested that they negotiate with Blaze (contingent upon their reputation) as
the selected vendor, but also give Horizon a chance to submit a new bid. This was voted on after George withdrew
his motion and passed unanimously. Loretta Morvay asked if the bids were for cars only parking under the
building. Both bid prices are based on NFPA 13, which is for standard hazard – vehicles only. Boats would
constitute a high hazard which would require three times the water flow and a new pump system, which would be
prohibitively expensive, so neither bidder included it in their bids
- b. Fire alarm system; We have been two years trying to get a wireless alarm system installed in the building
as it will be significantly less expensive, but the system has yet to receive UL approval. We cannot wait any longer,
as we risk fines or worse by the Fire Department, so we are proceeding to cost out a hard wired system. After the
only vendor operating in Monroe County failed to show up for his scheduled appointment, Jim has reached out to
the Metro Dade Fire Department to provide us with a list of vendors that can do the job. All attempts to get
estimates have been documented, yet we still have no estimates at this time.
- c. Ballot language: Language for the annual meeting was introduced regarding limited common area parking
(see attached). George moved we approve the language, seconded by Guido. Passed unanimously.
- A rule change prohibiting boat parking under the building will be needed for the meeting in February and will go on
the agenda.
- VIII: New business:
- a. Water pressure pumps; Poor water pressure in the building is due to the switching controls no longer
working or being repairable, due to age. We received one estimate for replacing the entire system for $39,000
and one from Island Electric for $3000 to rig the system so it can be manually switched on a weekly basis. We
have also been told that we can purchase a new switching system package, utilizing the existing pumps for about
$3000 plus installation. The board decided to get a firm price for the new switching system and its installation
before making a final decision.
- b. Guido had some issues under old business that he wanted to address before going on with new business.
He asked for the status of the carpet replacement project for the 1st and 2nd floors and was informed by Bob that
the carpet selected by the decorating committee is no longer made and that he was awaiting a new selection in
order to proceed. Guido also inquired about the pool engineering and was told that the final report was to be
submitted either the end of next week or the beginning of the following week. Jim met with the engineer over the
holidays and the overflow problem cannot be resolved without spending tens of thousands of dollars ripping up the
pool deck and installing larger piping. We will basically have to live with it. Guido then requested an update on the
status of the berm and final inspection by the Village. Bob reported that the berm area has to be graded and
seeded in the water retention area and due to his surgery he has been unable to perform the work. Rather than
outsource the job, he felt it better to wait until he was healed. The project should be completed within the next 30-
60 days. Guido requested that the spread sheet provided to the board last year showing pending projects and
responsibility for same be updated. Jonelle Kop did the previous spread sheet and agreed to update it with Bob’s
help for the February meeting. Bob will also provide a brief summary of completed projects at the annual meeting.
Guido then stated that he had met with Clem Allen regarding the kayak issue. Clem proposed moving the kayak
storage to the area near the playground, but since that is conservation area, it cannot be used for storage. It was
then suggested that the kayaks be left in the water while owners are on property and using them, both at the new
dock where boats cannot dock as the water is too shallow, and at the “new” old dock on the bay side. Bob stated
that the racks are located where they are to cover the storm water pipe so that nothing heavier gets parked over it
crushing it. The board had agreed in the past that it was too slippery for kayakers to use the boat ramp for
launching and the the shape of the marina limited visibility to oncoming boats. Clem feels location of the rack is
unacceptable and suggests two other locations – the last two boat parking spaces in the boat lot or part of the
kids’ playground area. George suggested a kayak committee be formed to provide the board with a
recommendation. This was seconded by Guido and passed unanimously. The kayak committee will consist of
Clem Allen, Rich DeLucia and Ron Townsend.
- c. Future assessments: Fire sprinklers, a new fire alarm system and new water pressure system are all
required, but not yet funded. The question arose as to whether this would be funded by one assessment or two?
There was much discussion. Jan recommended two assessments; one for the sprinkler and water system and
another for the fire alarm. Larry Miller suggested that the water system come from reserves and to have a special
meeting at the end of January on the sprinkler assessment. George stated that $14,000 in reserves for
emergency systems could almost fund the sprinklers. Dan Osborne said that the reserve level would ultimately
need to be repaid. The final consensus of the board is to move forward on sprinklers and the water system for the
first assessment and a special meeting will be held on January 20th at 5 pm.
- IX: As indicated above, the next meeting of the board will be January 20th at 5 pm.
- X: Motion to adjourn was made by George, seconded by Jan. Vote was unanimous and meeting adjourned.
Respectfully submitted,
Kathy Ward, Recording Secretary
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